Four PTO Software Solutions Every Small Business Owner Should Know

Paid time off or better known as PTO, is a symbolic component of modern work culture all over the world. In some companies, the PTO is just letting go employees To take paid leave during the year whenever it fits best with their schedule.

In other cases, some employees will take time off from work, but won’t necessarily receive any compensation while they are not available around the clock.

In recent years, there has been growing discussion about how important PTO is, and given the state of the modern workplace, with some offices now fully virtual or remote, while others operate on a hybrid basis – monitoring paid time off can be difficult to manage if you’re a small organization with insufficient tools.

in survey reportfound that more than 56% of US employees admitted they still had unused PTO days from 2020.

During the height of the pandemic, as the majority of employees were forced to take time off or lost their benefits, many realized that mismanaging employee leave can hurt company performance.

Article published by Psychology Today It found that when humans are experiencing relaxation, daydreaming, or simply doing nothing, their bodies will create alpha waves in the brain that help trigger innovative thoughts and ideas.

Ultimately, the research shows that working longer doesn’t necessarily mean employees get more done — nor are they more creative or proactive at work.

Thus, the question is different, how do small businesses and startups manage their PTO to ensure that employees get the necessary vacation, with enough rest time without affecting business operations?

Four PTO software solutions

The simplest solution these days comes in the form of technology, and this is true in many cases. From managing cash flow and inventory to tracking orders and creating digital strategies that target the right group of consumers – everything can be done through technology.

Let’s dive into the best PTO software solutions for small businesses.


An affordable, straightforward, and well-designed platform that caters to small businesses. Mile It started as a payroll service, intended for small businesses, but in recent years the company has developed additional tools and resources that now allow small and medium businesses to plan and organize employee PTO schedules and vacations.

The platform provides users with a tiered subscription plan, making it easier for small businesses to choose the most financially convenient option. Additionally, Gusto has expanded its functionality to human resources and helps managers create a business-specific PTO policy.

The integrated system allows employees to track and monitor their schedules, while also having access to reporting tools, and the ability to view live changes being made to their schedules in real time.


bamboo It is a fully automated software system designed specifically for small businesses. The software platform comes with automatic leave approval and allows business owners or managers to effortlessly organize employee vacation schedules.

With BambooHR, users will have access to a suite of tools and resources, most of which include employee notifications, a vacation calculator, and PTO balance updates.

The combination of tools and systems means that both employers and their employees will be able to access PTO schedules and PTO balances.

Ultimately with BambooHR, we see how automation and straightforward system design provide a streamlined user experience, for both the business owner and their employees.


It is often seen as a human resource management tool that provides small businesses with the tools to set up and design PTO policies, Zenivets It comes with a wide range of features and resources that give business owners smoother control over scheduling, payroll, and PTO tracking.

For starters, the platform can automatically calculate PTO days earned for employees, and instead of HR or a designated employee having to approve leave requests, Zenefits can help automate the entire process.

In addition, the platform has a simple pricing structure, and the plans are prices per employee, which tend to be a bit higher for companies and startups with many employees.

While the price point may not be the most attractive part of the Zenefits, it connects with many other parts of the HR ecosystem and allows for more effortless PTO management.

HR cloud

HR cloud It was designed with the idea of ​​giving small and medium businesses more control over how they manage their PTO schedules. With this in mind, HR Cloud allows users to create fully customized leave schedules and policies, designed just with business in mind and what employees require.

Furthermore, the platform offers more than traditional PTO scheduling tracking, as it helps monitor jury duties, sabbaticals, and even seniority. This means that rather than having to track these parameters elsewhere or manually, the system will help comply with local jurisdictions and laws, while ensuring that it follows company policy.

HR Cloud is what the name suggests and is a completely cloud-based system that can be accessed by both employees and employers.

Final thoughts

Having the right PTO software system not only makes it easier for employers to control, but it also gives employees more peace of mind and a sense of transparency.

While not every business or small business may manage a PTO in the same way, these software systems are designed to help make calculation and management simpler, while helping to boost employee productivity and ensure equitable access to accrued leave.

Posted first on ValueWalk. I read here.

Featured photo credit: Photography by Yelanat Coppins; Pexels Thank you!

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